Skip to content

Police Records Assistant-Full Time

Posted: 06/06/2021

Job Announcement
Police Records Assistant – Full Time

The Village of Cary is seeking qualified applicants for the position of Full-Time Police Records Assistant. This
position typically works Monday thru Friday, 8 a.m. until 4:30 p.m., with the occasional need to flex hours or
work overtime.
This is a full-time, non-sworn, non-exempt/hourly position with excellent benefits including IMRF pension
contributions, medical, dental, vision and life insurance, optional flex spending and deferred compensation
savings plans, paid holidays, paid vacation, personal and sick time.
Entry level compensation for this non-union position will be +/- $50,000.00 annually depending upon
qualifications and prior experience.
The Police Records Section is supervised directly by the Deputy Chief of Support Services.
General Duties/Responsibilities (non-exhaustive)
 Provides effective and efficient customer service and promotes and maintains responsive community
relations, including assisting patrons directly at the customer service window.
 Assist the public and other agencies by searching files, reports, and other records, providing information
in accordance with Departmental policies and procedures; prepares records for transmittal to court.
 Processes Freedom of Information Act (FOIA) requests made to the Department by coordinating with
Village FOIA Compliance Officer, communicating with requesters, researching records, and preparing
 Participates in the Village's administrative hearing processes, including scheduling, coordinating legal
resources, recording, and processing hearing documents.
 Process records requests; mail records to appropriate requestor's destination; ensure timelines for
delivery are met.
 Enters and updates records, reports, and citations; reviews information for accuracy before entering
records; locates missing data for inclusion and ensures completeness of information prior to entering
into appropriate records and files.
 Receives and ensures proper documentation, balance, and deposit of monies for transactions.
 Distributes incoming department mail to appropriate recipient.
 Maintains central permanent records and files; purges files as required in accordance with Records
Retention Schedule.
 Other clerical administrative duties and/or tasks as assigned by the Deputy Chief of Support Services.


Mark Kownick
Jacob Rife
Patrick Finlon

Dale Collier, Jr
Kimberly Covelli
Rick Dudek
Ellen McAlpine
Rick Walrath
Jennifer Weinhammer

Page 2 of 2

Required Knowledge, Skills and Abilities
 Requires working knowledge of business English (both verbal and written), spelling, and arithmetic.
 Customer service skills.
 Knowledge of computer software and application tools, including Microsoft Office products, Records
Management Systems, and police computer-aided dispatch systems and/or similar programs.
 Work with repeated interruptions under sometimes stressful situations.
 Exercise resourcefulness and tact in solving problems.
 Requires ability to perform duties with attention to detail.
 Requires ability to prepare, maintain, and submit a variety of files, records, and reports.
 Requires ability to exercise discretion and judgement and work independently following established
guidelines and procedures.
 Requires ability to operate communications devices such as, telephone, two-way radio, facsimile, etc. to
provide routine information and general assistance to persons remotely and in-person.
 Requires ability to maintain confidentiality of information and sensitive material as required by law.
 Ability to understand police Department operations.
 Ability to obtain and maintain required certifications, such as, LEADS Less-than-Full Access, FOIA,
Notary Public, etc.
 Good interpersonal skills with an orientation toward teamwork.
 Mobility to work in an office setting, use standard office equipment and stamina to sit for extended
periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials (10 pt. font)
and PC displays, and hearing and speech to communicate in person or over the telephone.
Minimum Qualifications
 Possess a High School diploma or equivalent.
 Must successfully complete a pre-employment background investigation and screening.
Hiring Process (anticipated – subject to change)
Interested candidates should submit a resume and completed Village of Cary employment application to no later than 5 p.m. on Friday, June 25, 2021. No other means of submission will be
The selected applicant must successfully complete an oral interview and a thorough background investigation,
including a fingerprint-based criminal history check. The applicant must also complete a medical screening to
include a drug panel.
Contact Information
Applicants with questions may contact Deputy Chief Scott Naydenoff at or (847)474-8043.
The Village of Cary is an Equal Opportunity Employer. Applicants requiring reasonable accommodations
under the Americans with Disabilities Act should contact Human Resources at (847)639-0003.

Scroll To Top